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Operations Director 

The Operations Director is a full-time position with the Carolina Farm Stewardship Association (CFSA) based in Pittsboro, NC.  The Operations Director will oversee the organization’s daily operations and enhance internal processes to help CFSA grow, fulfill its mission, and meet its members’ needs.

 

About CFSA

The Carolina Farm Stewardship Association (CFSA) is a member based 501(c)(3) non-profit organization that helps people grow and eat local, organic food by advocating for fair farm and food policies, building the systems that organic family farms need to thrive, and educating communities about local, organic farming. We support sustainable farming that is good for consumers, good for farmers and farm workers, and good for the land.

 

JOB SUMMARY:

Reporting to the Executive Director and serving as an integral member of the senior management team, the Operations Director will be responsible for developing and implementing financial management strategy in support of CFSA’s mission and goals. In addition to the strategic components, the Operations Director will develop and implement finance and operational policies and procedures.  The Operations Director will have extensive grants administration responsibilities and will oversee all compliance and reporting for government (federal and state) contracts and private grants.

 

S/he must be able to adapt to a continually evolving environment and thrive in an autonomous and deadline-oriented workplace. This is an outstanding opportunity for an individual with finance and operational experience and a proven track record of creative problem-solving and change management to join in a high-growth, mission-driven organization.

 

The Operations Director will supervise staff as necessary.

 

JOB RESPONSIBILITIES:

 

STRATEGY, PLANNING, EVALUATION & SYSTEMS DEVELOPMENT (30%):

  • Collaborate with Executive Director (ED) to provide strategic planning and technical oversight of CFSA’s work portfolio.
  • Lead organization’s annual workplanning and monitoring/reporting of progress against yearly goals, objectives, and quantitative performance metrics.
  • Develop and coordinate program and organizational evaluations to assess, improve, and communicate the effectiveness of CFSA’s programs to staff, Board, and members of CFSA, the general public, and current and potential funders.
  • Improve operational systems, processes and policies in support of CFSA’s mission, including enhanced management reporting, information flow and management, and organizational planning.
  • Increase the effectiveness and efficiency of operational support services to enhance program activities.
  • Lead development and standardization of operational tools and templates.

 

FINANCE (35%):

  • Analyze and present, in collaboration with the Finance and Administration (F&A) Director, financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
  • Oversee and lead annual budgeting and planning process in conjunction with the ED; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
  • Manage organizational cash flow and forecasting.
  • Co-coordinate and co-lead the annual audit process, liaise with external auditors and the audit committee of the board of directors; assess any necessary changes.
  • Effectively communicate and present financial strategies to the board of directors.

 

GRANTS ADMINISTRATION (35%):

  • Develop and maintain grant administration and application policies and procedures in accordance with state, local, and federal regulations.
  • Perform general grant administration functions, such as billings, budget amendments, plan changes, program evaluation, etc.
  • Work with appropriate staff to gather data for reports and ensure accurate and timely preparation of grant billings and reports, in conjunction with F&A Director.
  • Create and maintain appropriate spreadsheets and documentation to support grant expenses, in conjunction with F&A Director.
  • Perform ongoing monitoring of grant activities, budgets, and expenditures to ensure achievement of financial and programmatic goals.
  • Maintain system for tracking, producing and submitting timely and compliant applications, reports and related updates and ensure that proper records are maintained.
  • Manage and support grant application development to ensure complete and timely application submissions.
  • Identify and prioritize new sources of government and foundation funding and work with Executive Director and senior management team to develop new proposals.

 

POSITION REQUIREMENTS:

  • Minimum bachelor’s degree in Business, Management, Administration, Finance or related fields; MA/MBA/MPA preferred.
  • Minimum 4 years’ work experience in finance and/or operations, including specific experience with budgeting, forecasting, and grant administration. Legal, audit, resource development, and strategic evaluation experience preferred.
  • Minimum 3 years’ work experience with QuickBooks or financial management software.
  • Advanced proficiency in Excel.
  • Knowledge and experience in organizational effectiveness and operations management implementing best practices.
  • Proven experience identifying and/or creating low-cost systems and software solutions.
  • Highly organized and detail-oriented.
  • Ability to translate financial concepts to – and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
  • Successful track record in setting priorities; keen analytic, organization and problem solving skills that support and enable sound decision making.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate with, and work with a variety of internal and external stakeholders.
  • A multi-tasker with the ability to wear many hats in a fast-paced environment; ability to concurrently work on strategic issues and operational details.
  • Personal qualities of integrity, credibility, and dedication to sustainable agriculture and the mission of CFSA.

 

CFSA offers a competitive non-profit sector salary, with generous vacation, retirement and health care benefits.  CFSA is an equal opportunity employer and encourages applications from women and people of color.

 

To apply, submit a resume, list of professional references and a cover letter explaining why you want to work to promote local, organic agriculture to apply@carolinafarmstewards.org with “Operations Director” in the subject line.  You will receive electronic confirmation of your email submission.  No calls, please.

 

Applications are due by October 17, 2014.  The anticipated start date is Dec. 1, 2014.

 

CFSA is an equal opportunity employer and encourages applications from women and people of color.